Job Description

This role connects internal teams and external clients through organizational support, marketing coordination, and administrative service. The ideal candidate is adaptable, service-driven, and thrives in a fast-paced setting.

Transaction

• Facilitate listing process for new and existing listings
• Manage active listings on commercial real estate exchanges and Colliers internal databases
• Partner with other Client Service Coordinators to create, manage and update property brochures and flyers for active listings
• Coordinate signage installation and inventory for Madison office

Marketing

• Assist with the execution of marketing materials
• Prepare and manage mailers, postcards and flyers
• Ensure service coverage and seamless team project continuity for the daily needs of the brokerage operations by coordinating closely with administrative staff, researchers, marketers, and brokers on property marketing, proposal presentation, email and social media content, broker opinion of values and other materials as requested

Office Administration

• Provide general administrative support to the Madison office
• Support office operations by submitting expense reports, completing credit card requisitions, sending documents, managing mail, answering the main phone line, and greeting guests and visitors
• Assist in scheduling and organizing internal and external meetings, conference calls and appointments, including but not limited to, copying and assembly of documents for distribution, site reservations, food orders and attendance confirmations
• Ensure office supplies and kitchen are properly stocked and manage purchasing for the office.

Property Management Support

• Draft and track Service Agreements and Purchase Orders.
• Upload invoices, submit leases, and maintain COIs.
• Update directories, welcome letters, renewal notices, and handbooks.
• Coordinate move-ins/outs and manage bookings.
• Assist with invoice coding, key/badge access, and reviewing security footage.

Requirements

• 2+ years of experience in real estate, property management, or client service preferred.
• Strong multitasking, organization, and communication skills.
• Proficient in Microsoft Office and Adobe Acrobat; Canva and Photoshop a plus.
• Experience with Smartsheet, Yardi, DocuSign, and Angus is helpful.
• Self-starter with a team-oriented mindset.
• Comfortable working independently.

Benefits

Why Join Us?

At Inland Family of Companies , we are committed to building relationships that stand the test of time. We are the largest full-service real estate firm in Wisconsin, with expertise in Commercial Real Estate Brokerage and Property Management. We’ve been serving our clients since 1971, driven by integrity and the principles of Warrior Spirit , Empathy , and Better Together .

Our Benefits Package Includes:

• Three Medical Plan Options
• Dental and Vision Coverage
• Flexible Spending Plan
• Short-Term & Long-Term Disability Coverage
• 401(k) Participation (beginning with your first paycheck)
• Company-Paid Life Insurance
• Educational Assistance
• Ample Paid Time Off (PTO) and Paid Company Holidays

Our Culture:

We take pride in helping identify the needs of the people we serve and offering solutions that work. If you’re ready to be a part of a dedicated team that goes above and beyond to meet the needs of our tenants and clients, we encourage you to apply today!

Inland Family of Companies is an equal opportunity employer. We provide fair and equitable treatment for all employees and applicants, regardless of race, creed, origin, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.

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