Job Description

CCMS is looking to hire a Facilities and Fleet Manager. The Facilities and Fleet Manager is an important leader who makes sure our buildings and vehicles are safe, working well, and ready to support the people we serve. This person takes care of the organization’s properties and transportation, manages vendors (companies we hire for work), and helps with building and renovating facilities. They work closely with teams to keep everything running smoothly and safely. 

What You Will Do | Responsibilities

Managing Buildings and Grounds

• Find and keep good vendors (companies) who can do repairs, maintenance, security, landscaping, renovations and other jobs at our buildings.
• Help find new buildings or properties and work on lease agreements to bring them into the organization.
• Keep track of all the equipment, repairs, and important documents related to the buildings.
• Make sure all buildings have the right licenses, safety checks, and meet safety laws like OSHA.
• Regularly check the buildings for safety, fire safety, and compliance with safety laws. Fix issues when needed.
• Plan safety procedures, emergency plans, and ways to save energy in all buildings.
• Keep the outside areas clean, safe, and welcoming.

Managing Vehicles

• Oversee the organization’s fleet of vehicles (currently 4), making sure they are maintained, safe, and legal to drive.
• Create rules and safety procedures for drivers.
• Schedule vehicle use, manage routes, and ensure vehicles are used efficiently.
• Keep track of vehicle maintenance, repairs, and costs.
• Make sure all vehicles are registered, insured, and meet legal requirements.
• Help train drivers and investigate any accidents involving vehicles.

Helping with Building Renovations and Improvements

• When the organization needs to change or improve a building, help guide and support the process.
• Assist contractors (the workers or companies hired to do work) during renovations, making sure they follow the plans and safety rules.
• Help identify which vendors or contractors can do renovation work, and keep track of their work and costs.
• Work with vendors and contractors to schedule work and make sure projects finish on time and within budget.
• Keep records of all renovation work, including the vendors used, costs, and progress.
• Help coordinate the setup of new or renovated spaces so they are ready to use, safe, and meet all standards.

Leadership & Strategic Planning

• Work with leaders to plan for future building needs, upgrades, and fleet improvements.
• Make sure everyone works safely and follows safety rules.
• Stay updated on safety laws and new ways to improve facilities and fleet management.
• Lead and support a team of vendors and suppliers that help with facilities and fleet tasks, providing guidance and work orders.

Additional Responsibilities

• Support contractors and vendors during renovation projects, making sure work is done properly and safely.
• Help find and select vendors for site renovations and upgrades, keeping track of their work and expenses.
• Assist in scheduling and overseeing contractors during construction or renovation projects at any property.
• Keep records of all vendor contacts, contracts, and work done, so everything is clear and organized.
• Make sure renovation projects stay on schedule, within budget, and meet all safety and quality standards.

What We Are Looking For | Qualifications

• Bachelor’s degree in Facilities Management, Business, or a related field is preferred.
• 5+ years of experience managing buildings and vehicles, with some experience in construction or renovations a plus.
• Strong knowledge of safety rules, licensing, and permits for buildings and vehicles.
• Experience working with vendors, contractors, and negotiating contracts.
• Good at organizing tasks, managing multiple projects, and solving problems.
• Able to lead a small team and work well with others.
• Honest, responsible, and attentive to details.
• Good at communicating and making sure work gets done correctly and safely.

What We Are Looking For | Education & Licenses

• Bachelor’s degree in Facilities Management, Business, or a related field is preferred.
• Diploma or certificate from a recognized trade school program, desired
• High School Diploma or equivalent required: Associate or bachelor's degree in human resources, business administration or a related field is preferred.
• A valid driver’s license and a clean driving record are needed for managing vehicles.

Location | Hybrid

• This role requires completing the following tasks in a remote setting, that is conducive and efficient for the applicant. In a location that has stable internet, quiet location and HIPAA Compliant. 

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