Job Description
We have an outstanding Contract position for an Administrative Assistant Specialist to join a leading Company located in the Naples, FL surrounding area.
Job Responsibilities:
- Following established procedures, perform a variety of administrative responsibilities.
- Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technicalor legal terminology.
- Enter and manipulate data on spreadsheet, data base orfile management programs and perform a broad range of typing projects.
- Set priorities and procedures for accomplishing work. Maybe required to delegate portions to others or offer assistance and support to others.
- Collect data, conduct research andcompile information using a variety of mathematical calculations for a broad range of reports and projects.
- Compose, analyze anddistribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
- Conduct meetings or presentations.
- Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
- Communicate potentially negative situations to management in a constructive manner.
- Read mail, highlight action or important items, attachrelevant files or information before distributing.
- Respond to routine correspondence or draft routine responses for review and signature.
- Interface effectively with team members, functional departments andcustomers.
- Screen calls, respond to routine questions andreceive and/or escort visitors.
- Schedule appointments and make domestic and international travel arrangements.
- Coordinate with internal and external executive‐level staff to schedule in‐house and off‐site meetings.
- Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers anddeveloping agendas.
- Maintain accurate and up‐to‐date files and record systems. Maintain confidential records and reports.
- With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgementand familiarity with applicable procedures.
- Perform other related responsibilities.
Basic Hiring Criteria:
- High School Diploma or equivalent.
- Three years related office experience or demonstrated ability to perform described responsibilities. Educationcertificate in the applicable functional area preferred.
- Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area. Ability to accurately record meeting proceedings, where applicable.
- Need to have data entry, dataanalysis experience. Must be proficient or masteryof Excel including using advancesformulas, pivot tables, macros (automation) graphing, modeling.
- Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required. Must demonstrate effective verbal, written andinterpersonal communication skills.
- Ability to work effectively with others and be a participative team player.
Job Tags
Contract work, Work at office,