Job Description
- Title: Administrative Assistant
- Pay rate: $25.00/hourly
- Location: 100% onsite Midland Tx, 79701
- Duration: 6 months plus possible extensions
- Interviews: In person
- Daily Work Schedule: Daily hours 7:30 am to 4:00 pm
Job Description:- Administrative Assistant
- Provide a broad scope of administrative support for all Supervisors in the West Texas Construction Services group.
- Process and monitor documentation, compile data, reconcile and provide reports which maintain company records and ensure audit accountability.
Principal Accountabilities (Including but not limited to):- Process invoices, mail, correspondence, time entry, expense reports, material requisitions, and other administrative paperwork.
- Maintain logs, collect receipts, and verify expenditure account classification and approval.
- Resolve discrepancies, reconcile statements received and verify account distribution.
- Assist in coordinating meetings and other activities.
- Custodian of office equipment such as fax, printer, postage, and copy machines.
- Assign cell phones and coordinate repairs and billing.
- Purchase and maintain office supplies and other goods.
- Provide assistance to others on the use of PC software and hardware, as needed.
- Perform data entry and assist in tracking and reporting information in a variety of corporate proprietary computer applications such as UltiPro, FIM, Maximo, WMIS, DEIS, EI, DIS IDispatch.
- Maintain records and repairs for transportation assets such as licenses, permits, inspections, registrations, and insurance.
- Reports and maintains records on vehicle usage and maintenance.
- Dispatch for on-call and emergency situations.
- Create invoices for claims of lost or stolen materials and equipment.
- May oversee building maintenance and custodial functions.
- Performs all essential aspects and functions of the job as well as any other specific job requirements.
- Create Job Jackets for Work Request.
- Maintain spreadsheets for Job Jacket tracking.
- Set up Catering for business lunches/meetings
- Assist with filing and maintaining all job jacket files and archives.
- Book hotels for FCC and Supervisor travel.
- Purchase beverages and snacks and stock kitchen area.
- Contact Contractors weekly to acquire availability and maintain availability spreadsheet.
Job Attributes:- High School Diploma, GED, or equivalent
- Previous administrative work experience in a related field
- Strong computer skills including Microsoft Word, Excel, and Power Point
- Keyboarding and typing proficiency
- Effective communication and interpersonal skills
- Ability to operate standard office equipment
- Be able to respond for call out duty within a reasonable time frame of receiving a request to report to work outside of normal working hours.
Dress Code:- Normally office casual is acceptable (jeans/slacks and shirts)
Note:- Title: Administrative Assistant
- Pay rate: $25.00/hourly
- Location: 100% onsite Midland Tx, 79701
- Duration: 6 months plus possible extensions
- Interviews: In person
- Daily Work Schedule: Daily hours 7:30 am to 4:00 pm Monday to Friday. 30-minute lunch. Overtime when needed for work completion or storms.
- Trips: There are a few times (2-3) a year when the successful candidate will be involved in out-of-town meetings that could require overtime for travel or an overnight stay.
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Pay Range: $23.00 - $25.00
The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.
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Job Tags
Hourly pay, Full time, Contract work, For contractors, Work experience placement, Casual work, Night shift, Monday to Friday,